What your AI can do for you
The phone app answers questions. Only once it is set up on your computer – with access to your mailbox, calendar, folders and clear permissions – does your AI do the work itself: answer emails, add meetings, analyse data rooms, build and send spreadsheets. Those connections are exactly what we set up.
Email & inbox
Emails summarised automatically, replies dictated on your phone and sent.
App alone: Writes text you copy and send yourself.Set up: Reads your real mailbox, summarises and sends your dictated reply.
- Connect several mailboxes
- Daily summary: what matters, what can wait
- Dictate replies on your phone – the AI writes and sends them from your mailbox
- Attachments saved to the right project folder
“Summarise today’s emails and tell Mr Weber that Tuesday works.”
Calendar without typing
Accept and send meetings by voice on your phone – no more clicking.
App alone: Does not know your calendar.Set up: Adds, accepts and sends meetings on request.
- Meetings, deadlines and call-backs from emails go straight into your calendar
- Accept, decline or send invitations by voice
- Time suggestions based on free slots
- Sync several calendars
“Accept Ms Krüger’s invitation and send the team a meeting for Friday at ten.”
Analyse data & data rooms
Analyse folders and data rooms without a single click – by voice.
App alone: Only sees what you upload one by one.Set up: Searches entire folders and data rooms where they live.
- Search contracts, invoices, minutes and project folders directly
- Extract deadlines, amounts and responsibilities
- Summaries and decision papers – with sources
- No uploading: the AI works where your files live
“Which contracts in this folder expire in 2027, and with what notice period?”
Spreadsheets & reports
Create, analyse and email Excel files – no downloading, saving or attaching.
App alone: You download, save and attach yourself.Set up: The AI saves the file and sends it for you.
- Turn receipts, emails or PDFs into tables
- Calculations and reconciliations checked and revised
- The finished file is saved and emailed for you
- Nothing to download, click, save or attach by hand
“Make a table of all invoices in folder Q3 by supplier and send it to our accountant.”
Workflows with minimal input
Set up recurring processes once – then one sentence or a schedule is enough.
App alone: Every request starts from scratch.Set up: Processes run on schedule – with your approvals.
- Processes as reusable skills
- Scheduled tasks: daily, weekly, monthly
- Approval points where you want to decide
- Log of what was done when
“Every Friday: collect this week’s invoices, check them and send them to accounting.”
Connecting files & systems
The AI works in your files – confidential matters stay out of its reach.
App alone: No connection to your files.Set up: Clear permissions: only what you allow, confidential files stay out.
- Local folders, company server, NAS
- iCloud, OneDrive/SharePoint, Google Drive, Dropbox
- Data rooms, calendars, contacts
- Personal and confidential files stay in folders that are not shared – the AI cannot read or use them
“File every email with attachments about project X in its project folder.”
Documents & presentations
Proposals, tenders and presentations drafted in minutes.
App alone: Text in a chat window.Set up: A finished file in your layout, in the right folder.
- Templates in your layout
- Word, PDF, PowerPoint, Excel
- Tender and application documents
- Proofreading and shortening
“Turn these notes into a proposal on our letterhead.”
Websites & simple marketing
Websites, social posts, newsletters – no IT skills, just describe the result.
App alone: Ideas and snippets.Set up: A published website and scheduled posts.
- Build and publish websites
- Plan posts for LinkedIn, Instagram & co.
- Newsletter templates
- Creative projects and books
- No programming or IT know-how needed: you describe the result, the AI builds it
“Write three LinkedIn posts about our new offer and schedule them for next week.”
Structuring admin & sales
Structure recurring admin and sales routines and keep income and costs in view – no costly middlemen.
App alone: General tips.Set up: Ongoing reports on your own income and portfolio.
- Structure recurring admin and sales routines (e.g. quotes, invoices, orders, online shop)
- Automatic reports on income and costs
- Monitor your portfolio and savings plans in shares or ETFs automatically – no expensive wealth management
- We set up the tools – investment decisions stay with you (no investment advice)
“On the first of every month, show me what my income streams earned and how my portfolio stands.”
Your topic is not listed?
Tell us in a free introductory call what costs you time. The more we know about your goals, the better we can match you with the right Navigator from our team – on site or online.